Employee Onboarding

A new hire's first week shouldn't depend on four calendars lining up.

Turn the policies, systems, tools, team knowledge, and introductions people repeat for every new hire into onboarding they can complete and revisit on their own time.

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Every new hire creates the same meetings again.

HR explains policies. IT covers systems and access. A manager explains the team. Someone else walks through tools and processes. The hire is new, but most of those explanations are not.

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app.usevelo.ai/onboarding · New hire roadmap
  • DAY 1 Welcome, culture & policies Owner: HR
  • WEEK 1 Tools, systems & access Owner: IT
  • MONTH 1 Role expectations & team Owner: Manager
  • 3 stakeholders, 1 coordinated roadmap
  • Same journey for every new hire
  • Ready before their first calendar invite

The knowledge already exists across the people and systems that run the company.

Bring those sources together instead of recreating the explanation for every hire.

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  1. 01

    Policies & company handbook

    The company basics every new hire needs to understand

  2. 02

    Systems & access guides

    How to get set up across the tools and systems they will use

  3. 03

    Team docs & role context

    How the team works, who owns what, and where the new hire fits

  4. 04

    Recorded walkthroughs & explanations

    Knowledge HR, IT, managers, and teammates already repeat to every hire

Output using Velo

A reusable onboarding journey that gives every new hire the same strong starting point.

Brings scattered company knowledge into one experience

Available from day one without coordinating five calendars

Leaves live time for people, context, and role-specific questions

Hiring scales faster than the calendars that support it.

As hiring increases, the same onboarding meetings multiply. New hires wait for open slots, existing employees stop their work to repeat familiar explanations, and different hires can receive different versions depending on who was available.

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Without Velo

New hire schedule · Priya, starts Sep 2

  • HR Welcome & policy session Owned by HR Scheduled Day 1
  • IT Systems & access walkthrough Owned by IT Rescheduled to Day 4
  • M 1:1 kickoff & role expectations Owned by their manager Pushed to Week 2
  • B Team & culture intro Owned by a team buddy Not yet scheduled

Headcount growth should not create the same growth in repetitive onboarding meetings.

With Velo

Same new hire, nothing to schedule

  • HR Welcome & policy session Recorded once by HR Ready Day 1
  • IT Systems & access walkthrough Recorded once by IT Ready Day 1
  • M 1:1 kickoff & role expectations Recorded once by their manager Ready Day 1
  • B Team & culture intro Recorded once by a team buddy Ready Day 1
  • 0 calendars to align
  • Every piece ready Day 1
  • Same roadmap, every new hire

Everything it takes to turn scattered onboarding knowledge into one reusable journey.

Create from what the company already knows, sequence it clearly, translate it, track completion, distribute it to every new hire, and keep teams contributing to the same onboarding standard.

  • Turn existing knowledge into clear onboarding videos.

    Agentic screen recording

    Walk through a product or process once and turn the captured steps into a polished video.

    Docs, recordings & URLs

    Start from the material you already have instead of rebuilding the context from scratch.

    AI script generation

    Turn source material into a clear, structured script automatically.

  • Put the right information in the right order.

    Script editing & regeneration

    Change the message or update a section without recreating the whole video.

    Voice & face clone

    Reuse the same voice and presence across new videos and updated versions.

    Brand kit

    Keep fonts, colours, logos, and visual identity consistent automatically.

  • Support global hires.

    1-click translation

    Localize a finished video without rebuilding or re-recording every scene.

    25+ languages

    Make the same content accessible across languages from one original version.

    Multilingual voice output

    Carry the same speaker identity across translated versions.

  • See what has been completed and what is still pending.

    Viewer tracking

    See who watched the video and when they engaged with it.

    Watch depth

    See how much of the video viewers watched and where they stopped.

    Forward tracking

    See when a video is shared with someone new.

  • Make onboarding available from day one.

    Branded share pages

    Share videos through a branded page without requiring viewers to log in.

    Browser viewing

    Let anyone watch instantly in the browser, with no download required.

    Export when needed

    Download the video or share its supporting documentation alongside it.

  • Let HR, IT, managers, and teams contribute without rebuilding the journey.

    Shared workspaces & libraries

    Give teams one place to create, organise, and reuse approved video content.

    Roles & permissions

    Control who can create, edit, review, or publish as the team grows.

    Team-wide visibility

    See what is being created, shared, and watched across the workspace.

Go deeper on the onboarding moments that create their own workflow.

  • New Hire Training Videos

    Future child for training-focused onboarding intent.

  • Role Onboarding Videos

    Future child for role-specific ramp-up.

  • Remote Employee Onboarding Videos

    Future child for distributed onboarding.

What changes when onboarding stops depending on everyone's calendar.

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How a 600-person company discovered one new hire was creating work for five existing employees

The challenge

One new hire was quietly creating work for five existing employees. HR, IT, managers, and teammates kept repeating the same explanations, while the calendar cost of onboarding stayed spread across the company.

The approach

Velo captured those recurring explanations once and turned them into a reusable onboarding journey. New hires could learn the basics from day one while live time stayed focused on people, context, and role-specific questions.

7 fewer recurring meetings per hire

Core company knowledge moved out of the calendar.

11 employee hours returned per hire

Time saved across HR, IT, managers, and teammates.

96% onboarding completion

New hires could complete and revisit the same standard journey.

FAQs

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Yes. Policies, tool guides, team docs, access instructions, presentations, and recorded walkthroughs can become reusable onboarding material without rebuilding the content from zero.

No. It removes the repeatable explanations that do not require a meeting, while live time stays available for relationships, role context, questions, and team-specific discussion.

Yes. Teams can keep a common company foundation while creating role, department, location, or workflow-specific modules where the learning needs differ.

Update the underlying source and regenerate the affected video instead of relying on old recordings that may continue circulating after the process changes.

Yes. Videos can remain available as an ongoing reference so employees do not have to ask someone to repeat a setup or process explanation.

Yes. Multilingual output can help teams deliver the same core onboarding knowledge across languages while keeping the source and message aligned.

New hires shouldn't wait on answers because someone else's calendar is full.

Make the repeatable parts available from day one, and keep live time for the moments that actually benefit from being live.

Scale team onboarding Contact Sales