Velo for Healthcare

From an Epic update to a training video, before the next shift starts.

Built for teams that onboard and retrain staff every shift, not once a year.

Point Velo at the Epic workflow change, the updated SOP, or a five-minute screen recording, and get a staff training, onboarding, or patient education video, grounded in your actual protocol and narrated in your voice, before the next shift change.

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The protocol changed at 8am. Half the floor won't hear about it until next week's huddle.

The knowledge already exists, in the updated SOP, the Epic build note, the infection control memo. Turning it into training that actually reaches every shift is still a manual pass: book the education team, record a session, wait for the next all-staff huddle to show it.

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The manual stack

  1. 01 SOP update
  2. 02 Book educator
  3. 03 Record session
  4. 04 Wait for huddle
  5. 05 Half the floor missed it

Works for one shift. Breaks down the moment the protocol changes again, and night shift never saw the first version either.

Day 4 since the protocol changed, night shift still on the old version

With Velo

  1. 01 SOP update
  2. 02 Script
  3. 03 Render
  4. 04 Posted to every shift
  5. 05 Auto re-render

Fix the script, not the video. Every shift sees the current protocol, not whichever huddle they made it to.

Every shift covered within the hour, no huddle required

Plugs into the systems your team already runs on.

You don't have to build a new training pipeline. Velo reads what's already in your policy library, your Epic build notes, or your HealthStream courses, and turns it into a clear, on-brand video.

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Your source

Policy Library · Discharge Protocol v4.2

Rendered output

Same system. Different job to do.

One shared policy library and brand kit, used differently by every role on the floor.

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  • Clinical Education

    "Here's what changed in the discharge workflow."

    Protocol training, pushed to every unit's huddle screen the same day.

  • Patient Engagement

    "Here's how to manage your recovery at home."

    Discharge video, sent through MyChart in the patient's language.

  • Compliance

    "Here's the documented training record."

    Audit-ready completion tracking, pulled straight from the platform.

The same video does three jobs, because your care team already shares the same protocol.

A protocol update isn't three separate assets. It's one policy revision, rendered once, reused everywhere your organization needs it.

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  • Clinical Education

    Ships it.

    Points Velo at the updated policy, reviews the script, hits render.

  • Patient Engagement

    Repurposes it.

    Same render becomes the take-home discharge video, no new brief needed.

  • Compliance

    Tracks it.

    Same render generates the documented training record for the next audit.

One policy library. One shared video record. No unit starts from zero.

From protocol to clear video in four steps.

Point it at what already exists. Review the script once. Ship the video to every shift that needs it.

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  1. 01

    An Epic build note, a policy document, a HealthStream course, or a screen recording.

  2. 02

    Structures the explanation and writes the script for clinical review before anything renders.

  3. 03

    Narrated in your voice, on brand, every time.

  4. 04

    A HealthStream module, a MyChart message, a unit huddle screen, or a shareable link.

One video system for every healthcare moment.

From day-one orientation to the next protocol revision, without starting over each time.

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  1. 01 · New hire

    Orientation & onboarding videos.

    Grounded in the live policy library, not a binder from last year's hire wave.

  2. 02 · Protocol change

    Staff training videos.

    What changed and why, ready before the next shift starts.

  3. 03 · Ongoing

    Auto-updating patient education.

    Connected to the current protocol, so a discharge update doesn't quietly go stale.

  4. 04 · Weekly

    Unit huddle recaps.

    Replace a repeated verbal briefing with three minutes every shift can watch.

  5. 05 · Support

    IT and facilities how-tos.

    Pulled straight from ServiceNow, no separate content pass.

  6. 06 · Global

    Multilingual patient education.

    The same explanation, narrated in any language your patients speak.

One grounded system, not a tool stack.

Protocols change every quarter, sometimes every week. What stays consistent is the system your whole team ships training from.

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  • Edit the script and Velo re-renders the video. No re-shoot when the SOP updates.

  • A policy document, an Epic build note, a HealthStream course, or a screen recording becomes a structured, narrated script.

  • Trigger a render straight from a policy library update or a ServiceNow change ticket, via the API and SDK.

  • Connect your policy library, HealthStream, and Confluence, so every video is grounded in the current protocol, not last year's.

  • One voice and look across every video, no matter which educator or unit made it.

  • Share a link, embed it in HealthStream or a MyChart message, or drop the written record into the policy library.

  • See which staff completed the training and which patients watched the discharge instructions, not just who was assigned it.

  • Let an agent turn a recurring IT or facilities ticket pattern into a video on its own, no one has to kick off the render.

  • Already have a raw EHR walkthrough recording? Velo cleans it up: zooms, callouts, cursor smoothing, and narration, without a re-shoot.

Ship the training as fast as the protocol changes.

Real protocol updates. Real shift coverage. A faster way to close the gap between a policy change and staff actually knowing it.

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  • 38%

    Fewer repeat questions during unit huddles

  • 55%

    Faster turnaround on protocol training video

  • 2x

    Training modules shipped, without adding education staff

How a regional hospital system cut new protocol rollout time from two weeks to two days.

A mid-sized hospital system with 1,200 beds across four campuses updated a clinical protocol every two to three weeks, but the two-person clinical education team could only record a new training session once a week. Rollout to all four campuses and three shifts took up to two weeks, during which units were operating on inconsistent versions of the same protocol. Compliance flagged the gap ahead of an upcoming survey, since training records couldn't show consistent completion across shifts.

The team connected Velo to their policy library and their Epic build notes. When a protocol updates, the clinical educator reviews a first-draft script the same day and pushes the rendered video to HealthStream and every unit's huddle screen. Compliance now pulls a training completion record straight from the platform instead of chasing sign-in sheets across four campuses.

Industry
Regional hospital system
Company size
1,200 beds, four campuses
Plan
Velo Ultra, org-wide rollout
Primary use case
Staff protocol training

  • 2 days

    Down from a two-week, four-campus rollout

  • 4x more modules

    Shipped per quarter, same two-person team

  • 100% shift coverage

    Tracked automatically ahead of survey season

We stopped treating a protocol change as a two-week rollout project. Now it's a same-day video, and we can prove every shift saw it.
Director of Clinical Education Regional Hospital System
We get production-ready product videos in a fraction of the time, and we're shipping twice as many without adding headcount.
Zuzanna Kurasińska Content Marketing Specialist, import.io

A rollout playbook for healthcare teams: how to turn protocol updates into training video every shift actually sees.

Protocol-to-video workflows, new-hire onboarding at scale, and patient education tactics, written for clinical education and compliance teams.

Read the healthcare training playbook

Start free, scale as your protocol cadence demands.

Staff training and patient education video are available on every plan. Higher tiers add auto-updating training, LMS integrations, and workflow triggers.

See full pricing

Free

Try Velo on your next SOP update or training module.

$0

per month

  • 1,500 credits
  • 2–5 mins of video/month
Try for Free
Recommended

Pro

Auto-updating training video, brand kit, unlimited renders.

$41

per month, billed yearly

  • 3,000 credits
  • 5–10 mins of video/month
Get Pro

Ultra

HealthStream, policy library, and Epic build note integrations, multilingual output, advanced analytics.

$167

per month, billed yearly

  • 30,000 credits
  • 50–100 mins of video/month
Get Ultra

Enterprise

Workflow triggers from ServiceNow and your policy management system via API and SDK, security controls, org-wide rollout.

Contact Sales
  • Custom credits
  • Custom seats
  • Custom avatars and voice clones
  • Custom integrations

Everything in Ultra, plus

SSO and SAML SCIM RBAC Advanced access controls Content governance Shared libraries API and SDK Private and public share pages Data residency SCORM export Workflow triggered videos

FAQs

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No. Velo is priced per account, so clinical education, patient engagement, and compliance can all make video without a per-user bill.

No. Velo replaces the manual production work, recording, editing, re-recording, so your educators spend time on the content and the rollout, not the video file itself.

Yes. Every video can be hosted with access controls and permissions, so it holds up to the same review as the rest of your stack.

Velo connects to your policy library, HealthStream, and Confluence, plus a live screen recording, so you're not re-entering content anywhere.

Staff protocol training, new-hire onboarding, patient education videos, and compliance training records, each grounded in your actual policy with a written record alongside it.

Velo reads your context, a policy document, a build note, or a screen recording, structures the explanation, writes the script, and renders the video narrated in your voice. You fix the script instead of re-recording.

Yes. Edit the script and Velo re-renders the video. No re-recording, and the written training record updates with it.

A screen recorder captures whatever you record, take after take. Velo turns policy context into a structured, narrated video, re-renders when the script changes, and produces a written record alongside it.

Yes. The same explanation can render in any language, narrated in your voice, so patient education reaches every population you serve.

Yes. Video agents can turn a recurring ticket pattern into a video on their own, so the backlog doesn't wait on someone's free hour.

Ship the training as fast as the protocol changes.

Point Velo at your next policy update and see the video before the next shift starts.

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